Location:
Philadelphia, US, 19103
Position Summary
This position is responsible for supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.
Essential Functions
- Supports all office administrative needs.
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- Input purchase orders into Ormat's Purchasing System for various tasks (SAP) in a timely and accurate way.
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- Ensure purchase orders have received proper approval(s).
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- Process invoices through SAP on a timely basis.
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- Process correspondence and paperwork for purchase orders.
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- Track and process company credit cards.
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- Prepare ad hoc reports, analysis and conduct special projects
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- Monitor office supplies and order new office supplies, including stationery, kitchen supplies, and electronics
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- Front office support, including oversee guest experience, sort mail, and answer phone calls
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- Plan all in-house or off-site activities for the department
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- Maintain and/or improve condition of the office and arrange necessary repairs
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- Proactively and resourcefully address issues when they arise
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- Assist with travel arrangements for department’s employees when needed
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- Work with other members of the Operations Team on a range of complex administrative and analytical projects and tasks
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- Communicate effectively on issues and recommend process improvements.
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- Ensure documentation for processes are current and complete
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- Identifies, analyzes, and communicates budgeted versus actual results.
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- Must be able to work occasional overtime as required
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Other Responsibilities
- Keep work area neat and orderly
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- Work comfortably both independently and as a part of a dynamic team
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- Effectively interact with all levels of employees
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- Develop and maintain business relationships with vendors
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- Perform other related duties and projects as assigned by management
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Education, Experience, and Skills Required
- Bachelor's degree in a relevant field such as business administration, operations management, or a related discipline. An associate's degree or relevant certifications may be accepted. Minimum 3 years related experience.
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- Must be able to use and acquire knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation. Must be proficient in MS Word, Excel, Power Point and use of the Internet.
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- Ability to prioritize and plan work activities efficiently and effectively.
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- Must demonstrate accuracy and thoroughness to ensure quality performance.
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- Ability to identify and resolve problems in a timely manner to meet internal deadlines.
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- Must be able to read, write and speak English at a level which will permit the employee to accurately understand and communicate information to perform the job duties safely and efficiently.
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- Candidate must possess capability to manage large volumes of data
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Physical Requirements
- The ability to work at a computer, and computer monitor, and use repetitive motion for extended periods of time.
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- The ability to occasionally lift up to 25 pounds.
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- This position requires sitting 80% of the time and standing and walking 20% of the time.
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Nearest Major Market: Philadelphia