Location:
Reno, NV, US, 89511
Administrative Assistant
Position Summary
This position is responsible for supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.
Essential Functions
- Responsible for accurate and timely input of purchase orders into Ormat's Purchasing System. This includes receiving for goods and services in the field or office, where applicable or required.
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- Responsible for ensuring that purchase orders have received proper approval(s).
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- Responsible for new vendor set up including obtaining and verifying vendor insurance requirements.
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- Prepare and manage all weekly / monthly reporting.
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- Review and process PPE expense reports and track for annual allocation.
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- Assist in scheduling and organizing activities, meetings, conferences and luncheons.
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- Assist with travel for department’s employees.
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- Receive visitors by greeting, welcoming, directing and announcing them appropriately.
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- Must be able to work occasional overtime.
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- Track and process company credit cards/statements.
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- Responsible for preparing/understanding the flow of monthly accrual process and ensuring accuracy for financials. Correct any info as needed.
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- Maintain phone list and emergency roster.
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- Provide administrative support in all areas.
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- Answering, screening and forwarding incoming phone calls.
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- Maintain office security by following safety procedures and controlling access.
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- Must maintain current knowledge and understanding of applicable company policies and programs.
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Other Responsibilities
- Keep work area neat and orderly.
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- Responsible for running office errands.
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- Assist with administering the petty cash fund(s), as assigned.
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- Effectively interact with all levels of employees.
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- Develop and maintain business relationships with vendors.
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- Performs other related duties and projects as assigned by management.
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- May be asked to operate a vehicle.
Education, Experience, and Skills Required
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- High School diploma or equivalent education and/or experience.
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- Minimum of one year of administrative work experience preferred. Previous energy or mining experience a plus.
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- Comfortable working both independently and as a part of a dynamic team.
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- The ability and knowledge to operate a variety of standard office equipment.
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- Ability to be resourceful and proactive when issues arise.
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- Ability to review, gather and summarize data for reports and find solutions to various administrative problems.
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- Must have a high level of interpersonal skills with the ability to handle sensitive and confidential situations.
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- Must be able to establish priorities and meet deadlines.
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- Professional telephone etiquette essential.
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- Excellent verbal and written communication skills required.
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- Basic knowledge and experience of Microsoft Outlook, Word and Excel. Microsoft Teams experience a plus.
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- Demonstrate problem solving skills.
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- Attention to detail and processing accuracy. Gathering and monitoring information; including close checking and monitoring of all work tasks and processes.
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- Commitment to maintaining confidentiality and adhering to company ethical standards.
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- Must be able to operate a vehicle and possess at any time a valid driver’s license with a driving record acceptable to ORMAT’s auto insurance carrier (Plant Admins only).
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Physical Requirement
- Prolonged periods sitting at a desk and working at a computer
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- Manual dexterity needed for keyboarding and other repetitive tasks
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- Must be able to work in a climate controlled, office environment
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- The ability to occasionally lift up to 20 pounds
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- This position requires sitting 80% of the time and standing and walking 20% of the time
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Nearest Major Market: Reno
Nearest Secondary Market: Tahoe