Office Administrator

POSITION SUMMARY

This position is responsible for supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

ESSENTIAL FUNCTIONS

• Maintain the annual budget spreadsheets for each operating facility, including, but not limited to gathering data from relevant teams and preparing monthly budget variance reports for each group within Operations
• Review and update budgetary reports on a regular basis
• Responsible for understanding the monthly accrual process and ensuring accuracy
• Supporting all administrative needs for the operational Sites
• Responsible for accurate and timely input of purchase orders into Ormat's Purchasing System for various tasks (SAP)
• Responsible for ensuring that purchase orders have received proper approval(s)
• Process invoices through SAP on a timely basis
• Responsible for new vendor set up including obtaining and verifying vendor insurance requirements
• Assist in the preparation of accruals for various tasks and sites
• Prepare and manage all weekly / monthly reporting
• Responsible for processing correspondence and paperwork for purchase orders
• Must be able to work occasional overtime as required
• Invoice and cost management
• Track and process company credit cards
• Prepare ad hoc reports, analysis and conduct special projects
• Provide administrative support in all areas as needed
• Ability to be resourceful and proactive when issues arise
• Assist with travel arrangements for department’s employees when needed
• Work with other members of the Operations Team independently on a range of complex administrative and analytical projects and tasks
• Communicate effectively on issues and recommend process improvements.
• Ensure documentation for processes is current and complete
• Identifies, analyzes, and communicates budgeted versus actual results.
• Maintains SOX controls as stated in internal procedures.

OTHER RESPONSIBILITIES

• Keep work area neat and orderly
• Comfortable working both independently and as a part of a dynamic team
• Effectively interact with all levels of employees
• Develop and maintain business relationships with vendors
• Performs other related duties and projects as assigned by management

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED

• Bachelor's degree in a relevant field such as business administration, operations management, or a related discipline. An associate's degree or relevant certifications may be accepted. minimum of 3-5 years related experience.
• Must be able to use and acquire knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation. Must be proficient in MS Word, Excel, Power Point and use of the Internet.
• SAP experience preferred
• Ability to prioritize and plan work activities so time is used efficiently and effectively.
• Must demonstrate accuracy and thoroughness to ensure quality performance.
• Ability to identify and resolve problems in a timely manner to meet internal deadlines.
• Must be able to read, write and speak English at a level which will permit the employee to accurately understand and communicate information to safely and efficiently perform the job duties.
• Candidate must possess capability to manage large volumes of data

PHYSICAL REQUIREMENTS

• The ability to work at a computer, and computer monitor, and use repetitive motion for long periods of time.
• The ability to occasionally lift up to 25 pounds.
• This position requires sitting 80% of the time and standing and walking 20% of the time.