O&M Administrator

Location:

Philadelphia, US, 19103

Position Summary

This position is responsible for supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Essential Functions

Supports all office administrative needs.

Input purchase orders into Ormat's Purchasing System for various tasks (SAP) in a timely and accurate way.

Ensure purchase orders have received proper approval(s).

Process invoices through SAP on a timely basis.

Process correspondence and paperwork for purchase orders.

Track and process company credit cards.

Prepare ad hoc reports, analysis and conduct special projects

Monitor office supplies and order new office supplies, including stationery, kitchen supplies, and electronics

Front office support, including oversee guest experience, sort mail, and answer phone calls

Plan all in-house or off-site activities for the department

Maintain and/or improve condition of the office and arrange necessary repairs

Proactively and resourcefully address issues when they arise

Assist with travel arrangements for department’s employees when needed

Work with other members of the Operations Team on a range of complex administrative and analytical projects and tasks

Communicate effectively on issues and recommend process improvements.

Ensure documentation for processes are current and complete

Identifies, analyzes, and communicates budgeted versus actual results.

Must be able to work occasional overtime as required

Other Responsibilities

Keep work area neat and orderly

Work comfortably both independently and as a part of a dynamic team

Effectively interact with all levels of employees

Develop and maintain business relationships with vendors

Perform other related duties and projects as assigned by management

Education, Experience, and Skills Required

Bachelor's degree in a relevant field such as business administration, operations management, or a related discipline. An associate's degree or relevant certifications may be accepted. Minimum 3 years related experience.

Must be able to use and acquire knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation. Must be proficient in MS Word, Excel, Power Point and use of the Internet.

Ability to prioritize and plan work activities efficiently and effectively.

Must demonstrate accuracy and thoroughness to ensure quality performance.

Ability to identify and resolve problems in a timely manner to meet internal deadlines.

Must be able to read, write and speak English at a level which will permit the employee to accurately understand and communicate information to perform the job duties safely and efficiently.

Candidate must possess capability to manage large volumes of data

Physical Requirements

The ability to work at a computer, and computer monitor, and use repetitive motion for extended periods of time.

The ability to occasionally lift up to 25 pounds.

This position requires sitting 80% of the time and standing and walking 20% of the time.